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Checks

Checks is the last tab of Document Review and the one to run before a document leaves your desk. It opens with the line Instant checks run on your device. The deep check adds numbering, casing and AI proofreading.

The tab is an accordion in two groups. Opening one section closes the last, so you work through them one at a time.

GroupSections
InstantSend-ready check, Defined terms, Cross-references, Figures, Reading navigator, Proper format, Anonymize / redact PII, Compare versions, Compare to market
DeepStructure check

Six of the instant sections run entirely on your device and cost nothing: Send-ready check, Defined terms, Cross-references, Figures, Reading navigator and Proper format. The other three reach the server and are charged: Anonymize / redact PII, Compare to market, and Compare versions when you use Compute redline. Each of those shows an estimate chip before you run it.

Findings from the instant scans are tagged Instant; findings from the deep pass are tagged Deep. Most findings offer Find to scroll to them and Comment to write them into the document.

1

The Checks accordion

The two groups, with the deep section open and every instant section collapsed.

The Checks tab of Document Review. Under a note about instant checks running on your device, a group headed Instant lists nine collapsed sections, from Send-ready check down to Compare to market. A group headed Deep below it holds Structure check, opened to show its description, an unticked checkbox reading Also run AI proofreading (charged), and a Run structure check button.The Checks tab of Document Review. Under a note about instant checks running on your device, a group headed Instant lists nine collapsed sections, from Send-ready check down to Compare to market. A group headed Deep below it holds Structure check, opened to show its description, an unticked checkbox reading Also run AI proofreading (charged), and a Run structure check button.

Send-ready check​

The pre-flight. It scans six things at once and tells you whether the document is ready to leave.

RowBlocks sending?Action offered
Tracked changesNoAccept all
CommentsYesRemove all
Sensitive dataNoReview, which opens Anonymize / redact PII
Defined termsNoReview, which opens that section
Cross-referencesYesReview, which opens that section
FiguresYesReview, which opens that section

With nothing blocking, the panel says This document looks ready to send. Clear any advisories below if they apply. Otherwise it counts the items to resolve.

The two bulk actions ask before they run, because both are sweeping. Accept all warns This flattens every tracked change in the document, including the counterparty's. Word's Undo (Ctrl+Z) reverses it. Remove all warns the same way about comment threads. Each shows Confirm and Cancel, and each reports afterwards how many items it touched and reminds you that Undo reverses it.

2

A document that is not ready

The six rows of the pre-flight, with the count of items left to resolve at the top.

The Send-ready check section open, with a red banner reading Not ready to send and counting the items to resolve. Six rows follow: tracked changes with an Accept all button, comments with a Remove all button, then sensitive data, defined terms, cross-references and figures, each with a Review button. Every row carries a short line saying what was found and why it matters.The Send-ready check section open, with a red banner reading Not ready to send and counting the items to resolve. Six rows follow: tracked changes with an Accept all button, comments with a Remove all button, then sensitive data, defined terms, cross-references and figures, each with a Review button. Every row carries a short line saying what was found and why it matters.

Defined terms​

Finds three faults in a document's definitions:

  • Used but not defined, with a count of how many times the term appears.
  • Defined more than once, with the number of definitions.
  • Defined but never used.

The header counts both the terms it found and the issues among them. A clean document reports No defined-term issues found.

3

Three kinds of defined-term fault

One term used without a definition, one defined twice, and one defined but never used.

The Defined terms section open, badged with the number of terms found and the number of issues among them. Three groups follow, headed Used but not defined, Defined more than once, and Defined but never used. Each holds one term with a line of the surrounding document text, the term highlighted in it, and Find and Comment actions at the right.The Defined terms section open, badged with the number of terms found and the number of issues among them. Three groups follow, headed Used but not defined, Defined more than once, and Defined but never used. Each holds one term with a line of the surrounding document text, the term highlighted in it, and Find and Comment actions at the right.

Cross-references​

Finds references pointing at a section or schedule that does not exist. The header counts the sections it mapped and the broken references among them, and each finding says how many times the missing target was referenced.

A clean document reports No broken cross-references found. Where Judicio cannot work out how the document numbers its sections, it says so rather than guessing: Could not confidently map this document's section numbering, so section references were not checked.

4

References with no target

Three references pointing at a section and two schedules the document does not contain.

The Cross-references section open, badged with the number of sections mapped and the number of broken references. Three findings follow, for a section and two schedules, each saying it was referenced once and not found, each quoting the sentence that refers to it with the reference highlighted, and each offering Find and Comment.The Cross-references section open, badged with the number of sections mapped and the number of broken references. Three findings follow, for a section and two schedules, each saying it was referenced once and not found, each quoting the sentence that refers to it with the reference highlighted, and each offering Find and Comment.

Figures​

Compares numbers written in words against the numeral beside them, the classic ten (10) pattern. Each mismatch spells out both readings and asks you to confirm which is correct.

The header counts the mismatches against the pairs it checked. A clean document reports All number/word pairs agree. A document with no such pairs at all reports that instead.

5

A words and numerals mismatch

One pair where the written number and the numeral beside it disagree.

The Figures section open, badged with one mismatch out of the three pairs checked. A single finding shows the offending phrase, a line saying what the words read and what the numeral reads and asking you to confirm which is correct, and Find and Comment actions at the right.The Figures section open, badged with one mismatch out of the three pairs checked. A single finding shows the offending phrase, a line saying what the words read and what the numeral reads and asking you to confirm which is correct, and Find and Comment actions at the right.

Reading navigator​

A lookup tool rather than a scan. It lists every defined term in the document with a use count, and a search box placeholdered Search defined terms….

Look up selection resolves whatever you have highlighted. Select a defined term or a cross-reference and it shows you the definition or the target without moving you off the clause you are reading. Below the terms, a block headed Outline lists the document's structure.

If nothing is selected it asks you to Select a defined term or a reference in the document, then look it up. If the selection points somewhere that does not exist, or is not a defined term or cross-reference at all, it says which.

6

Terms and outline in one place

Every defined term with its use count, and the document's outline below them.

The Reading navigator section open. A Look up selection button sits above a Search defined terms box. Four defined terms follow, each with its definition quoted from the document, a use count and a Find action. Below them a block headed Outline lists the document's headings in order, starting with its title.The Reading navigator section open. A Look up selection button sits above a Search defined terms box. Four defined terms follow, each with its definition quoted from the document, a use count and a Find action. Below them a block headed Outline lists the document's headings in order, starting with its title.

Proper format​

Standardises body formatting without touching anything structural. Three checkboxes choose what it unifies:

  • Unify body font
  • Unify body size
  • Normalize paragraph spacing

A Document and Selection control sets the scope. Apply starts it, then Confirm format commits. Afterwards the panel reports how many paragraphs it standardised and reminds you that Word's Undo reverses it. A Protected and unchanged list names what it deliberately left alone, so numbering and signature blocks stay as they were.

Two conditions stop it. With tracked changes live it refuses: Resolve tracked changes first. Reflowing formatting over a live redline can corrupt revision marks. With nothing to format it says so. A document already consistent reports Ordinary body paragraphs already match the document's dominant style.

7

What Proper format would change

The three options ticked, with the count each would change and the list it will leave alone.

The Proper format section open. A Document and Selection control sits above three ticked checkboxes: unify body font, showing one paragraph moving to the document's dominant typeface; unify body size, showing one moving to the dominant point size; and normalize paragraph spacing, showing one. A line headed Protected and unchanged carries chips for headings and for signatures and exhibits. An Apply button sits below.The Proper format section open. A Document and Selection control sits above three ticked checkboxes: unify body font, showing one paragraph moving to the document's dominant typeface; unify body size, showing one moving to the dominant point size; and normalize paragraph spacing, showing one. A line headed Protected and unchanged carries chips for headings and for signatures and exhibits. An Apply button sits below.

Anonymize / redact PII​

Finds names, emails, addresses and other personal data, then removes it in one of three ways. Apply as chooses which:

ModeWhat happens to the text
Permanent redaction (unrecoverable)The original text is deleted from the body
Tracked redaction (reviewable, text remains in file)A revision mark you can review. The original stays in the file
Content-control placeholdersReplaced with tagged placeholders

Detect PII runs the scan and reports how many spans it found. The action button then matches the mode you picked: Redact permanently, Apply as tracked changes, or Insert placeholders. Each reports what it did, and names any span it could not locate.

Permanent redaction carries a warning worth heeding: it deletes the text from the body, but before sending you should still run Word's own Inspect Document, under File then Info then Check for Issues, to clear metadata, comments and properties.

8

Detected personal data

Four spans found and tagged by category, with permanent redaction chosen.

The Anonymize / redact PII section open. An Apply as dropdown reads Permanent redaction (unrecoverable), above the warning about running Word's own Inspect Document before sending. A line says four PII spans were detected, and four rows follow, each showing the detected text with its category at the right: two organisations, a person and an email address. A Redact permanently button sits below them, and a Detect PII button at the foot.The Anonymize / redact PII section open. An Apply as dropdown reads Permanent redaction (unrecoverable), above the warning about running Word's own Inspect Document before sending. A line says four PII spans were detected, and four rows follow, each showing the detected text with its category at the right: two organisations, a person and an email address. A Redact permanently button sits below them, and a Detect PII button at the foot.

Compare versions​

Computes a redline between the document you have open and a copy the other side edited without Track Changes on. Its note is precise about which file goes where: Open YOUR prior version of the contract, then attach or paste the counterparty's current edited copy. Judicio computes a deterministic redline (no LLM) showing the changes they made without Track Changes, insertions read as insertions, not deletions.

ControlWhat it does
Attach counterparty copy (.docx)Attaches their file. Remove clears it
The paste boxPlaceholdered Paste the counterparty's current edited copy (OOXML or plain text)…
Compute redlineRuns the server-side comparison and reports the number of changes
Compare natively in WordUses Word's own compare on this device

Compare natively in Word is free: Compares the open prior version against the attached copy using Word's built-in compare on this device, free, no credits. It needs desktop Word. On Word for the web the panel says so and points you at the paste box and Compute redline instead. When the native compare starts, the marked differences appear in the document rather than in the pane.

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A redline against a pasted copy

The counterparty's copy pasted in, and the deterministic redline it produced.

The Compare versions section open. A box holds the pasted text of the counterparty's copy, with an Attach counterparty copy button below it. A line reports how many changes were detected, and the redline that follows spans three clauses, with deleted words struck through in red and inserted words marked in green. A Compute redline button sits at the foot.The Compare versions section open. A box holds the pasted text of the counterparty's copy, with an Attach counterparty copy button below it. A line reports how many changes were detected, and the redline that follows spans three clauses, with deleted words struck through in red and inserted words marked in green. A Compute redline button sits at the foot.

Compare to market​

Benchmarks each clause against a market corpus. Its note says: Benchmarks each clause against the market corpus, scoped to the contract type and which side drafted the paper. Verdicts cite the market exemplars they rely on.

Two inputs are required before it runs. The contract type box is placeholdered Contract type (e.g. SaaS MSA, NDA), required, and a choice of Their paper (reviewing) or Our paper (drafting) tells Judicio which side you are on. Benchmark clauses runs it.

Each verdict cites the Market benchmark exemplars it leaned on, with a match percentage. Annotate in document writes the verdicts into the file.

10

Clause verdicts against the market

Two clauses judged against the market corpus, with the exemplars each verdict leaned on.

The Compare to market section open. A contract type box names the agreement and its jurisdiction, and a dropdown reads Their paper (reviewing). The first verdict, on limitation of liability, is marked off market, explains how far it sits outside the observed range, cites two market exemplars with match percentages, and offers Annotate in document. A second verdict, on payment terms, is marked market. A Benchmark clauses button sits at the foot.The Compare to market section open. A contract type box names the agreement and its jurisdiction, and a dropdown reads Their paper (reviewing). The first verdict, on limitation of liability, is marked off market, explains how far it sits outside the observed range, cites two market exemplars with match percentages, and offers Annotate in document. A second verdict, on payment terms, is marked market. A Benchmark clauses button sits at the foot.

Structure check​

The one deep pass, and the only section in the Deep group. Its note says: Checks defined-term consistency, undefined/unused terms, cross-references and numbering integrity. The deterministic checks are free; substantive proofreading is optional and charged.

Also run AI proofreading (charged) is a checkbox above the button. Leave it off and the run is free. Run structure check starts it.

Findings are marked into the document either one at a time with Mark in document, or all at once with Mark N in document. How they land depends on your Word version, and the panel says which you will get: critique annotations you can review in place, critique annotations whose popup applies a suggested fix as a tracked change, plain Word comments, or, on a host that supports none of those, nothing in the document at all and the findings stay in the pane.

11

The deep pass, run for free

Four findings from a run with proofreading left off, each ready to be marked into the document.

The Structure check section open with the AI proofreading checkbox unticked and a line saying marks insert as Word comments. Four findings follow: a reference to a clause that does not exist, badged error; a numbering gap, badged warning; a reference to a schedule that is not attached, badged warning; and a defined term that is never used, badged info. Each names its fault type and offers Mark in document, and two buttons at the foot mark all four or run the check again.The Structure check section open with the AI proofreading checkbox unticked and a line saying marks insert as Word comments. Four findings follow: a reference to a clause that does not exist, badged error; a numbering gap, badged warning; a reference to a schedule that is not attached, badged warning; and a defined term that is never used, badged info. Each names its fault type and offers Mark in document, and two buttons at the foot mark all four or run the check again.

A clean document reports No structural issues found.

Next steps​

Open Document Review in Judicio (opens in a new tab)