Collaboration and sharing
Share the work, not your login. Any finished run in any of the seven workspaces can be handed to named colleagues, who open the same item you see, with their own account and their own attribution on everything they add.
This section is also where Judicio's permission model is written down. Three separate role systems use the words Owner, Editor and Viewer, and they mean different things. The permission matrix defines all three in one place, and other sections link here rather than restating them.
- What can be shared: one work item at a time. A research session, draft, document review, review matrix, timeline, translation, or case strategy report.
- With whom: active members of your own organisation.
- As what: Editor or Viewer. Owner is not assignable.
- Where it lands: a Shared tab in that workspace, and a band on the dashboard home.
- Handover: Transfer ownership moves an item outright. You stay on as an editor.
Sharing controls appear only when your organisation has two or more members, and only on the Organisation plan. In an organisation of one there is nobody to share with, so Judicio hides the Share button, the avatar stack and the Shared tab together. The full explanation and the fix.
Private by default
Every run belongs to the person who started it. Until they share it, nobody else can open it: not their project team, not their colleagues, not an organisation admin. Sharing is the deliberate act that grants access, so a shared workspace does not quietly become a shared filing cabinet.
That is why the three role systems stay separate. Adding a colleague to a project gives them the matter's documents and its activity trail. It does not give them your analysis of those documents. If they need the analysis, the item's owner or one of its editors shares it.
What sharing gives somebody
An Editor works in the item beside you: follow-up questions, re-runs, edits to dates, cells, findings and drafts, renaming, and adding further colleagues.
A Viewer gets the same item, live, read-only. They read every result and every thread, watch a run progress, open the source files, and export in any format. What they cannot do is change anything.
Only the owner can change somebody's role, remove somebody, transfer the item, or delete it. The full breakdown is in Sharing a work item.
Together, but not a shared cursor
Judicio keeps everyone current without letting two people collide.
- Presence. The avatar stack in the item's header shows who has access, and a green dot marks who is reading it at this moment.
- Live updates. A colleague's follow-up, saved draft, edited cell or re-run appears in your open session without a refresh.
- Shared threads. Every follow-up conversation on the item is visible to everyone on it, each message attributed to its author. Editors can post; viewers read.
- A draft edit lock. While somebody is editing a draft, the editor is read-only for everyone else and names who holds it.
Simultaneous typing into one document is deliberately not offered. For legal work product a clean handover beats interleaved keystrokes. Working together describes all of it in detail.
In this section
- Sharing a work item - the Share button, the dialog, why it may be missing, and the permission matrix for work items, folders and projects.
- Working together - presence, live updates, the edit lock, and exactly what a viewer loses.
- Transferring ownership - the two-step handover, and what changes for both people.
- Shared with me - the Shared tab, the home band, and the Sharing alerts preference.
- FAQ - the questions that come up most, and troubleshooting.
Next steps
- Sharing a work item - start here.
- Managing project members - the other place roles are set.
- Organisation settings - adding the colleagues you will share with.