Transferring ownership
Sharing keeps you in charge of a work item. Transferring gives it away. Reach for it when a matter changes hands: a colleague takes over the file, you go on leave, or a caseload is redistributed.
Transfer exists for work items only. There is no way to transfer a folder, a project or an organisation.
Once you have transferred an item you are an editor on it, so you cannot take it back yourself. The new owner has to hand it to you. Choose deliberately.
Where the control is
| Control | Where | When it's available |
|---|---|---|
| Transfer icon | The item's header, immediately right of Share | Only when you own the item. Its tooltip reads Transfer ownership. |
| Transfer ownership | The row's more-actions menu on a workspace's Completed tab | On a run you own. The same menu also carries Share. |
Both open the same dialog.
The dialog
Transfer ownership has two steps, and nothing changes until you finish the second.
Pick the new owner
The first step lists the members of your organisation, one at a time: this is a single choice, not a multi-select, and there is no role to set. The prompt above the list reads Choose the organization member who will own this item.
The people already on the item are all listed, alongside everyone else in the organisation. If you are the only member, the step reads No one to transfer to with the line There are no other members in your organization.
Continue stays disabled until you have picked somebody. Cancel closes without changing anything.
Confirm the outcome
The second step shows the person you chose, with their name and email, and spells out what is about to happen: they become the owner of the item, you stay on as an editor and can keep working on it, and only the new owner will be able to manage access, transfer ownership again, or delete the item.
Back returns to the list. Transfer ownership commits it. Judicio then confirms that ownership was transferred, naming the new owner.
What changes
| Before | After | |
|---|---|---|
| You | Owner | Editor |
| Them | Whatever they were, or nothing | Owner |
| Everyone else on the item | Their role | Unchanged |
| The item's history and attribution | Yours and theirs | Unchanged. Nothing is rewritten |
The transfer takes effect at once. If the new owner has the item open, their controls unlock in place, and the avatar stack on everyone's screen reorders to put the new owner first.
Ownership follows the whole work item. A multi-document review or translation run is a single item, so the entire run changes hands together rather than one file at a time.
Transfer or share?
| Situation | Do this |
|---|---|
| A colleague should work on your item with you | Share as Editor |
| A partner needs to read and export the result | Share as Viewer |
| The matter now belongs to somebody else | Transfer ownership |
| You are leaving the team | Transfer ownership of everything that should stay behind |
If a colleague is leaving, have them transfer their items before their organisation membership ends. An item they own stays with their account, so the work is easier to move while they can still reach it.
Next steps
- Sharing a work item - roles, the share dialog, and the permission matrix.
- Working together - presence, live updates and the draft edit lock.
- Shared with me - where a transferred item lands for its new owner.