Team management
An Organization plan buys seats, and a seat is what lets a colleague sign in. This page covers the screen where you fill those seats, change what people can do, and take a seat back.
Everything here is for organisation admins on the Organization plan. Paying for more seats is a different screen: see Managing your subscription.
Open Organization settings (opens in a new tab)Finding it
Select Organization in the Settings rail. The entry only appears for confirmed organisation admins, and the page is headed Organization with the line Manage your organization.
Three things send you to a message instead of the screen.
| What you see | Why | What to do |
|---|---|---|
| An upgrade prompt | You are not on the Organization plan | Move to Organization from the plan picker |
| A setup prompt | You paid for Organization but never created the organisation | Finish organization setup, also offered on the billing plan banner |
| An admins-only message | You are in the organisation but not an admin | Ask an admin to make the change, or to promote you |
The cards on the screen
| Card | What it is for |
|---|---|
| Organization details | The organisation Name and Slug, plus when it was created and by whom. Edit opens the two fields with Save and Cancel. |
| Default jurisdictions | The jurisdictions that pre-seed the picker for new invitees during their first onboarding. The first in the list is the primary one. |
| Seats | How many seats you have and how many are spoken for. |
| Members | Everyone in the organisation, and the invite button. |
| Pending invitations | Invitations sent but not yet accepted. |
Seats
Seats, and who holds them
Two cards in the middle of the page answer the question you usually arrive with: how many seats you are paying for, and who is sitting in them. Seats counts the capacity. Members names the people, and carries the button that fills an empty seat.
The Seats card shows a capacity bar with the count in its header, in the form N of M in use. Below it, a three-part legend breaks that down.
| Legend item | What it counts |
|---|---|
| used | Seats held by people who have joined |
| pending | Seats held by invitations that have been sent but not accepted |
| available | Seats you are paying for that nobody holds |
A pending invitation occupies a seat from the moment you send it. That is why an organisation can be full without everyone having arrived, and why revoking a stale invitation frees a seat immediately.
Members
The Members card is subtitled with your headcount, in the form N people. Invite members sits in its header.
| Column | What it shows |
|---|---|
| Member | Avatar, name and email address. The person who created the organisation also carries an Owner badge. |
| Role | Admin or Member. |
| Joined | The date they joined. |
| Actions | The row menu, for admins. |
An organisation with no members yet reads No members found.
The row menu
The menu on each row holds two items.
| Item | What it does |
|---|---|
| Switch to Admin or Switch to Member | Flips that person's role. The label always names the role they will move to, not the one they hold. Confirms with Role updated. |
| Remove user | Takes the person out of the organisation and releases their seat. Confirms with Member removed. |
Removing someone is not a soft change. The next time they use Judicio they are stopped at a card headed Account access removed, telling them to contact their administrator. Nothing they can do restores it; you re-invite them. See When access is blocked.
What the two roles mean
| Role | Can do |
|---|---|
| Admin | Everything a Member can, plus: open the Organization screen, edit the organisation details and default jurisdictions, invite people, change roles, remove people, manage seats, and manage billing including the plan, the card and credit purchases. |
| Member | Use every AI tool, work on shared projects and files, and see their own usage. No access to the Organization screen. Billing & Invoices is hidden from their Settings rail. |
The subscription owner, meaning whoever set the plan up, always keeps billing access whether or not they hold the admin role.
Inviting people
Open the invite modal
Invite members in the Members card header opens a modal of the same name. It opens with the line Add people by email. Each person gets their own role, and one empty row.
Fill a row per person
Each row has an email field, hinted name@firm.com, and a role dropdown offering Member and Admin. The button at the end of the row deletes it, and is disabled while only one row is left.
Add another adds a row. There is no shared role for the batch: every row carries its own, so you can invite a partner as an admin and three associates as members in one go.
Check the seat line
A line under the rows reads how many seats are used, how many are pending, and how many are available. Count your rows against the available figure before sending. If the organisation is full, the invitation is refused with a message naming your current members, your pending invitations and your seat ceiling. Free a seat, or buy more in Manage seats.
Send
The button reads Send invite for one filled row, and Send followed by the count for more than one. Invitations go out one at a time.
If they all succeed the modal closes and confirms, naming the address for a single invitation or the count for several. If some fail, the modal stays open with only the failed rows still in it, each carrying its own reason, so you can correct and resend just those.
Four problems are caught before anything is sent, each shown against the row that caused it: an address that is not a valid email, an address that is already a member or already invited, the same address twice in one batch, and an empty form.
Pending invitations
The Pending invitations card lists what you have sent and nobody has accepted yet. With nothing outstanding it reads No pending invitations.
| Column | What it shows |
|---|---|
| Who it went to. | |
| Role | The role they will get. |
| Send date | When it was sent. |
| Status | Pending, or Expired once it has lapsed. |
| Action | Resend and Revoke. |
An invitation lasts 30 days and then shows as Expired. It still holds its seat, so clear expired rows if you are running out of capacity.
Resend sends the invitation again and confirms with Invitation resent. Revoke withdraws it, confirms with Invitation revoked, and frees the seat straight away.
The shared credit pool
Organization credits are pooled, not divided. The plan grants credits per seat and the whole team draws from one balance, so a heavy week for one person shows up in everyone's remaining figure. The same is true of the free upload-page allowance.
Nobody has a personal quota. If you need to see where the pool went, the Usage & Analytics screen breaks usage down by member, by project and by feature. Prices are in Credits explained.
Changing the seat count changes the pool with it, from the day the seat change takes effect.
What is not here
There is no way to hand an organisation to someone else. The Owner badge marks whoever created it, and Judicio has no transfer control for that. Promote a colleague to Admin and they can run everything on this screen and the billing screen; if the account itself has to move, contact support.
Transfer ownership does exist, but for individual pieces of work rather than for the organisation. See Transferring ownership.
Next steps
- Managing your subscription - buy or release the seats themselves.
- Credits explained - what your pooled credits buy.
- When access is blocked - what a removed colleague sees.
- FAQ - answers and troubleshooting.